Customer StoryOutsourced FinOps

How Outsourced FinOps Increased
AP Efficiency by

10X

After Outgrowing BILL

How Outsourced FinOps Increased
AP Efficiency by

10X

After Outgrowing BILL

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About Outsourced FinOps

Outsourced FinOps is a full-stack finance partner to architecture, engineering, and construction firms, with a focus on commercial subcontractors and custom home builders. Led by founder and CFO Michael Newberger, the firm provides managed accounting and payroll operations, project reporting, cash management, data visualization, and financial forecasting.

Unlike traditional CPA firms, Outsourced FinOps approaches finance from an owner’s perspective, helping clients organize the operations, improve project profitability, and gain control of their cash flow. Michael built the firm to partner with business owners ready to transform how they operate, leveraging financial operations to create clarity, control, and lasting growth.

The Challenge

As Outsourced FinOps’ client base grew, so did the complexity of their accounts payable operations. Each client often managed hundreds of bills, thousands of line items, and multiple layers of approval—all while requiring detailed visibility into project costs.

The team had been using BILL for AP automation, but it quickly became clear the platform wasn’t built for such data-heavy workflows.

BILL is fine if you just need a simple bill pay tool. But when you have high volume and complex needs, it starts to break down. We needed better controls for approvals and payment authorization, and more visibility into all that data.
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Michael Newberger

Founder & CFO, Outsourced FinOps

The MakersHub Solution

After evaluating multiple platforms, Outsourced FinOps chose MakersHub for its advanced automation, configurability, and predictable pricing.

With AI-powered line-item extraction, multi-step approvals, and real-time payment tracking, MakersHub brought a new level of speed and intelligence to their AP processes. The platform also aligned with Outsourced FinOps’ commitment to data accuracy and actionable insight, turning detailed bill data into meaningful analytics that drive smarter business decisions.

Onboarding was seamless across their entire client portfolio. No matter the volume or complexity of a client’s AP workload, MakersHub adapted effortlessly.

MakersHub’s pricing made immediate sense. We can now serve large, complex teams without compromising workflow quality or worrying about costs increasing with every added approver. Across all of our clients, no matter how high the bill volume, the platform just works. The configurability and accuracy are unmatched.
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Michael Newberger

Founder & CFO, Outsourced FinOps

The Results

Since implementing MakersHub, Outsourced FinOps has achieved remarkable efficiency gains and operational visibility across all clients:

10X

reduction in the time spent
processing bills

Zero

manual data entry thanks to AI-
powered line-item extraction
MakersHub also provides a full audit trail for every approval, payment method, and transaction—paired with predictable pricing that scales effortlessly as teams grow. Finance leaders also gain real-time visibility into when payments leave, reach vendors, and are deposited, ensuring complete transparency across the AP process.

The work of processing bills has decreased by 10X. That faster speed directly impacts our bottom line because we don’t have to bake in the cost of manual data entry anymore. I also know exactly when money leaves, when it’s sent to the vendor, and when it’s deposited. Every step is tracked, which is critical for the clients we serve.

Michael Newberger

Founder & CFO, Outsourced FinOps

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Ready to Scale Beyond

Basic Bill Pay?

See how MakersHub can help your team eliminate manual entry, streamline approvals, and gain real-time visibility into every transaction.