Best Stampli Alternative for AP Teams

Summary for busy evaluators

If you need a Stampli alternative that delivers fast time to value, crystal clear pricing, and deeper line-item accuracy, MakersHub is built for you. We automate capture, coding, approvals, and payments with two-way sync to your accounting system. AP teams get faster close, fewer errors, and total control without adding headcount.

Why teams look for a Stampli alternative

When finance leaders evaluate Stampli alternatives, they usually want one or more of the following:

• Faster implementation with a go-live measured in weeks, not months. Stampli promotes a weeks-long rollout in its guides, and publishes a six-week migration plan example. 
• Clear, public pricing without opaque bundles. Third-party writeups note that Stampli uses a bundled model and does not list public pricing.
• Reliable payment timelines and visibility. Stampli’s own education content explains that ACH often takes multiple business days, which makes proactive tracking and confirmation important. 

MakersHub is designed to hit these buyer requirements while giving AP teams deeper control over data, approvals, and payments.

What makes MakersHub the best Stampli alternative

1) Line-item accuracy that powers real automation

Most AP tools only speed up basic approval steps. MakersHub starts earlier with purpose-built AI that reads every page of every bill, then maps items, quantities, unit prices, tax, freight, SKUs, GL, jobs, customers, and locations. This structured data unlocks true touchless coding, smarter approvals, and precise three-way matching.

Result: cleaner books, fewer miscoded expenses, and confident payment decisions.

2) Approvals that match how you operate

Route by vendor, GL, project, class, location, or thresholds. Escalate automatically when something stalls. Require sequential order when compliance matters, or allow group approvals to avoid bottlenecks. Approvers get one-click approvals from email or mobile. Finance keeps full visibility into who approved, when, and what changed.

Result: faster approvals without losing control.

3) Full payment visibility and better vendor relationships

Send ACH or print and mail checks with full traceability. See timestamps, confirmation events, and attached check images for verification. Email vendors precise payment confirmations that reduce back-and-forth. Finance knows exactly what cleared and when.

Result: fewer vendor inquiries and stronger early pay discount capture.

4) Two-way sync with your accounting system

Bills, approvals, payments, and metadata sync cleanly in both directions. You eliminate duplicate entry and the manual workarounds that cause reconciliation headaches at month-end.

Result: faster close with fewer surprises.

5) Time to value and pricing that scale with you

Start on a low-friction plan, then scale as volumes or controls grow. Transparent pricing and quick onboarding keep total cost of ownership in check.

Deep dive: where MakersHub differs most

Clean data drives every downstream step

• Full line-item data powers rules that reflect real life, not just dollar thresholds.
• Three-way matching verifies each line against POs and receipts to prevent overpayments.
• Vendor terms and discounts are detected automatically so you never miss savings.

Approvals designed for control

• Build multi-step, contextual approval flows by vendor, GL, project, or location.
• Separate bill approval from payment authorization to maintain segregation of duties.
• Personalized inboxes and email approvals help field managers act quickly without logging in.

Payment clarity that reduces noise

• Each transaction has status milestones and artifacts, including check images when relevant.
• Vendors receive confirmations with exact remittance and line-level context.
• Finance teams can answer payment questions in seconds.
  

Who chooses MakersHub as a Stampli alternative

• SMB and mid-market teams that want a clear price, fast onboarding, and deep control
• Multi-location contractors and distributors that need project and location coding at scale
• Outsourced accounting firms that support many clients and must standardize AP without losing flexibility

Pricing that is easy to understand

• Bills Starter — $99 per month. Eliminate manual entry with line-item capture, dedicated AP inbox, instant coding, PO matching, and accounting system integration.
• AP Scaling — $249 per month. Add multi-person approvals, routing by thresholds and vendor, advanced integration support, and higher bill volume.
• Business Master — custom. Unlimited users, advanced controls, and high-volume automation.

See full details on the MakersHub pricing page.

How to switch to MakersHub

1. Connect your accounting system
2. Import vendor and item lists
3. Configure approval groups and rules
4. Turn on payment methods and vendor confirmations
5. Process a pilot cycle and go live

Most teams start processing production bills in days, not months.

Frequently asked questions

Is MakersHub a drop-in replacement for Stampli
Yes. For most teams using Stampli for capture, approvals, and payments, MakersHub will map to your existing controls and add deeper line-item structure.

How long does implementation take
Typical SMB and mid-market go-lives complete in days for core workflows. Complex multi-entity setups may take longer depending on integrations and controls.

Do you support QuickBooks Desktop and Online
Yes. MakersHub supports both, with two-way sync.

Do you support Sage Intacct
Yes. MakersHub supports both, with two-way sync.

Can we maintain segregation of duties
Yes. Separate bill approval from payment authorization, enforce sequential steps, and restrict roles with granular permissions.

How do payments work
Send ACH or checks with full tracking and confirmations. Payment records and artifacts sync back to your accounting system.

Do you have vendor discount support
Yes. MakersHub detects vendor terms and flags discount opportunities automatically so you can prioritize early payments.

Get a side-by-side demo. See MakersHub configured with your vendors, GL, and approval rules. Book a live demo now. 

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