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Try now for FreeMakersHub automates and simplifies accounts payable (AP) for businesses with complex operations and high payment volumes. Our solution streamlines bill capture, coding, approval routing, and payment processing, giving finance teams real-time visibility into project costs and cash flow. Learn more today.
If you are deciding whether to modernize accounts payable, there is no substitute for seeing how teams like yours did it. This page collects real customer stories from construction, client accounting services, bookkeeping practices, and specialty operators. You will see the problems they faced, why they chose MakersHub, and the measurable results they achieved in weeks.
MakersHub automates and simplifies accounts payable for operationally complex teams by solving the clean data problem. Our AI captures complete, line-item level data from any bill, applies your coding, routes approvals, and syncs to your accounting system. The result is faster processing, better cash control, and real-time visibility without adding headcount.
Outcome highlights: 3x faster month-end close. $32,000 in annual early-pay discounts.
The challenge: Six branch managers approved bills in different locations. The team printed and mailed checks, reconciled manually, and struggled to confirm that every invoice had the right approvals. Vendors waited with limited visibility, and early-pay discounts were missed.
The MakersHub approach: Centralized AP inbox for all branches. AI bill capture with terms extraction. Configurable approvals and one-click payment confidence with two-way sync to QuickBooks.
The result: Branch managers review P&Ls weekly. Month-end is three times faster with fewer lingering bills. Net terms extraction clarifies discount windows so the team reliably captures $32,000 per year in savings.
See details: Read the Liberty Fence and Supply case study →
Outcome highlights: 50% reduction in AP processing time. Same-day vendor payments.
The challenge: Handwritten checks, in-person pick up, and manual reconciliation to jobs created bottlenecks. Fast and dependable payments were critical for subcontractor loyalty and labor availability.
The MakersHub approach: Digitized capture and approvals in one platform. Automatic job and project coding to QuickBooks. Real-time cost sync to JobTread for budget accuracy.
The result: AP time cut by more than half. Payments go out in hours, not days. Subcontractors receive clear remittances, which strengthens vendor relationships and protects schedules and margins.
See details: Read the PJB Construction case study →
Outcome highlights: 64 hours per month of data entry eliminated. Real-time project cost visibility.
The challenge: Hundreds of monthly bills, frequent credit card purchases, and a manual approvals process built in spreadsheets. Job costing was limited by the time it took to capture line items.
The MakersHub approach: Smart data capture for every line item, vendor, and term. Auto-mapping to the correct items and accounts. Approvals with context and collaboration, then instant, accurate bill creation in QuickBooks.
The result: 64 hours of data entry removed every month. Granular costs flow to QuickBooks without added effort, which improves estimator feedback loops and profitability analysis.
See details: Read the Cahill Construction case study →
Outcome highlights: 40 hours per month saved in approvals. Remote-friendly workflows.
The challenge: Paper-based approvals with printed packets and wet signatures across 500 bills per month. Office manager time was consumed by routing and tracking signatures.
The MakersHub approach: Online approvals with role-based access and audit trails. Central bills inbox and automated line-item capture.
The result: Approvals now take about two hours per week. Approvers collaborate in context, search any bill in seconds, and keep QuickBooks up to date without manual reentry.
See details: Read the Locke Buildings case study →
Outcome highlights: 80% reduction in AP processing time. 200–250 invoices processed per cycle without adding headcount.
The challenge: A white-glove outsourced finance firm needed to scale without losing personal touch. Manual entry and follow-up across clients slowed cycles and strained vendor communications.
The MakersHub approach: AI data capture with line-item extraction, client-specific approval flows, and real-time sync to QuickBooks. Trackable vendor payments without new portals or friction.
The result: From 12 hours to about 2.5 hours per AP session. One-hour onboarding for new clients. Vendors get paid faster with clear confirmations, which raises client satisfaction and retention.
See details: Read the Paseo Advisors case study →
Outcome highlights: 10x improvement in AP data accuracy. 5–10 hours saved per client per month.
The challenge: Legacy tools were not built for complex approvals, detailed coding, or nonprofit program allocation. Manual work made it hard to scale and hard to guarantee accuracy.
The MakersHub approach: Vendor-aware extraction that learns formats, auto-codes to the right GL, and routes approvals by vendor, amount, or entity. Fraud flags and duplicate detection included.
The result: Far greater accuracy and control for multi-location and grant-funded clients. Faster cycles with better audit readiness and reduced risk.
See details: Read the Zoar Finance case study →
Outcome highlights: Stronger fraud prevention and confidence. Centralized AP with fast payments and precise line-item capture for restaurant costs.
The challenge: High AP volume and paper checks exposed the firm and their clients to mail and bank fraud. Manual entry and multi-channel workflows consumed time and created risk.
The MakersHub approach: Central AP inbox, AI extraction down to line items that matter for food cost control, secure ACH and check workflows with full traceability, and two-way sync to QuickBooks.
The result: Faster cycles, fewer errors, and a measurable reduction in fraud risk. Leaders focus on client outcomes instead of clerical work, and payments are both faster and safer.
See details: Read the Sound Numbers case study →
Outcome highlights: 91 bills entered in 30 minutes. About 16 hours saved per month.
The challenge: Mainstream AP tools created double updating and limited data capture. Marking bills paid required manual steps in multiple systems.
The MakersHub approach: Full line-item capture, credit handling, multi-bill PDFs handled automatically, and true two-way QuickBooks sync so status stays consistent.
The result: Weekly AP time cut to a fraction. Patrice moves clients off legacy tools with confidence and spends more time on analysis and client guidance.
See details: Read the ProAdvisor case study →
Outcome highlights: Faster payments, near-instant QuickBooks sync, and high accuracy on complex invoices.
The challenge: Multiple entities, high invoice complexity, slow ACH processing, and inconsistent bookkeeping detail.
The MakersHub approach: Automated extraction of invoice numbers, terms, due dates, and line items, with custom integration mapping for multi-entity needs. Next-day payment capability replaces multi-day delays.
The result: Fewer manual corrections, stronger vendor relationships, and scalable AP across a portfolio of wineries.
See details: Read the Provignage case study →
Across every story you will notice the same themes.
Looking for more proof points or a closer industry match?
Most AP tools start at the payment step and assume the data is already clean. MakersHub starts where control is won. We capture every line item, label it correctly, route it to the right person, and only then automate payment. That is why our customers see accuracy gains, faster close, and predictable discount capture without growing the team.
Ready to see how this would work for your team? Schedule a demo →
Any bill or receipt format, including multi-page PDFs, emailed images, scans, or vendor portals. Line items, terms, and allocations are captured automatically.
Most teams complete an initial configuration in about an hour, then expand rules and mappings over their first cycles.
Yes. MakersHub integrates deeply and keeps your accounting system as the source of truth with two-way sync.
Send ACH, wires, or checks with clear remittance and full traceability. Teams often move to same-day or next-day timing.
With accurate data capture, in-context approvals, and live sync to your ledger, payables are reconciled continuously. Teams report two to three times faster close with fewer lingering items.
Become a MakersHub Accounting Partner and unlock a world of efficiency and innovation, elevating your accounting services to new heights with our cutting-edge solution.
